Public Notice with Regard to the Illinois Freedom of Information Act (FOIA)

This notice is provided per the requirements of the Illinois Freedom of Information Act. For more information, please send an email to FOIA Officer Anne Hanson at ahanson@villageofroscoe.com or call the Village at (815) 623-2829 during regular business hours.

Procedure for Requesting Public Records:
All requests for copies or inspection of public documents under the Freedom of Information Act must be made in writing and should be addressed to:

GENERAL VILLAGE RECORDS POLICE DEPARTMENT RECORDS
ANNE HANSON, FREEDOM OF INFORMATION OFFICER CHIEF JAMIE EVANS, FREEDOM OF INFORMATION OFFICER
10631 Main Street, Roscoe IL  61073 10595 Main Street, Roscoe, IL 61073
Fax (815) 623-1360 Fax (815) 623-7254
For a Village Hall FOIA request form click here. Click here to complete an online FOIA request.

Cost to Obtain Copies:
No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested. After the first 50 pages, the fee for black and white, letter or legal sized copies shall be 15¢ per page. Actual cost will be charged for other documents not of standard size and for the recording medium (e.g. compact disk, tape, DVD).

The Village may waive or reduce fees if the person requesting the records states the specific purpose for the request and indicates that a waiver or reduction of fees is in the public interest.

Response to a FOIA Request:
The Village will disclose the public records requested on this Request Form within 21 Business Days after the receipt of this Request Form for all requests made for commercial purposes, and within 5 Business Days for all other requests, unless the applicable response period is extended as provided by law or the request is denied.

All extensions and denials will be in writing and will state the reasons therefor. The Village will not be responsible for any Request that is not received by the Village due to error or delays beyond the reasonable control of the Village. The Requestor may seek review of a denial by the Public Access Counselor of the Office of the Illinois Attorney General. Judicial review is available under Section 11 of the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.

Examples of Public Records Maintained by The Village of Roscoe:
The Village of Roscoe maintains many public records.  Public records can include anything of fiscal, historical, administrative or legal nature.  Some examples of public records available for provision under the Freedom of Information Act include, but are not limited to:

GENERAL RECORDS:
Agendas
Meeting Minutes
Applications
Audio and visual recordings (including digital)
Archives
Certificates of publication, legal notices
Construction records
Employment Applications
Equipment records
Meeting Minutes and recordings
Ordinances
Personnel, pension and payroll records

FINANCIAL RECORDS:
Audit reports
Bids
Bond records
Checks
Contracts
Financial statements
Grant records
Illinois Municipal Retirement Fund records
Insurance policies
Insurance Claims
Invoices
Ledgers, Journals and Registers   

PROPERTY RECORDS:
Annexations
Subdivisions
Easements
Land vacation records
Appraisals
Building records
Budgets
Comprehensive Plans, studies and surveys
Massage Licenses
Liquor Licenses
Permit records
Resolutions